No.1 LITHUANIA'S MOST VISITED JOB SITE
PHOENIX Business Services UAB

Head of Administration & Communication

From 2800 €/mon. Gross
Calculate »
Net per month
Vilnius - PHOENIX Business Services UAB

Main job responsibilities

  • Provide direct support for MD and Senior Leaders, participate in regular and in adhoc leadership meetings and providing necessary input, take notes and track agreed deliverables
  • Assist MD with his daily schedule and duties, to include managing his calendar, making presentations & notes, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.)
  • Dealing with confidential information, and demonstrated capacity to maintain confidentiality and professional standards of behaviour in difficult and sensitive circumstances
  • Responsible for managing vendors and managing office services by ensuring office operations and procedures are organized
  • Responsible for developing and implementing office policies, by setting up procedures and standards to guide the operation of the office
  • Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
  • Act as internal communication lead for MBS
  • Liaise with corporate Internal & External communications management and plan various in-house or off-site activities
Coordinating the development, maintenance, review and testing of Business Continuity Plans and Disaster Recovery Plans
  • Ensure top performance of office staff by providing them adequate coaching and guidance
  • Allocate tasks and assignments to subordinates and monitor their performance
providing orientation and training to new employees
  • Ensure smooth off-boarding, collection of office equipment and organisation of equipment to newcomers
  • Providing orientation and training to new employees
  • Address employees queries regarding office management issues

Your qualification and skills

  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages

We offer

With colleagues from more than 35 countries, our open and multinational working culture is characterised by diversity. We offer various opportunities to grow at McKesson Business Services Lithuania through our demand-oriented further training programmes. Helping our employees to develop is one of our top priorities.

Salary

From 2800 €/mon. gross
PHOENIX Business Services UAB

PHOENIX Business Services UAB

Who we are and what do we do?

We are an international team of 160 colleagues, operating as a Shared Services Centre (SSC) based in Vilnius. We are people who are passionate about doing things better. Improving. Learning. Developing. Our goal is to support our greatest mission – we deliver health - by providing financial, accounting, procurement and IT services to our company the PHOENIX Group, the largest pharmaceutical and healthcare provider in Europe, headquartered in Mannheim, Germany.

How do we achieve our goal?

By inviting people who care. Those who are willing to perform their best, who are keen to challenge and improve the current situation, who are curious enough to try different things and who are open to new experiences. That is why we created a whole culture of continuous improvements, where everyone can suggest new ideas and actively engage in their implementation. Plus, being rewarded!
information about PHOENIX Business Services UAB
2883 €
Avg. salary gross
(89% didesnis už LT vidurkį)
160
Number of employees
3-5 mln. €
Revenue 2022 y.
Distribution of employees by salary (before taxes):
25% earn up to 2069 €
25% earn 2069-2464 €
25% earn 2464-3127 €
25% earn more than 3127 €