Document Controller Rail Baltica (Lithuania)

Rail Baltica is the largest Baltic transport infrastructure project that will create the North – East economic corridor. It will be an electrified, high-speed railway line with modern infrastructure for passenger and freight services, ensuring environmentally friendly and fast transportation from Tallinn to the Lithuanian-Polish border. Rail Baltica will connect the Baltic States with Central and Western Europe. The project is largely co-financed by the European Union. It has to be well-governed, with clear financial flows and procurement systems.

RB Rail AS is looking for a new enthusiastic and experienced COLLEAGUE to JOIN our rapidly growing in a position of
Document Controller
RB RAIL AS office in Vilnius (Lithuania)

JOB SUMMARY
Ensure and enforce the Document Management Procedure implementation processes in the Rail Baltica Global Project. Ensure Document Control requirements compliance in all Rail Baltica involved Parties. Being the first point of contact on information management. Providing support and guidance in the use of EDMS.

RESPONSIBILITIES

• Being the first point of contact on information management. Providing support and guidance in the use of EDMS to the project members - training, DM Procedure & CDE study, document distribution, etc.
  
• Preparing Guidance Material on Document Management processes in the project (Quick Reference Guides, Manuals, Checklists, Templates, etc.).
  
• Maintaining the EDMS dataset (Metadata) to ensure all incoming and outgoing submissions have been quality checked prior to release. Policing the integrity of the metadata associated with the documentation loaded into the EDMS by ensuring all fields are populated and correct.
  
• Identifying deficient documents, notifying the Document producer, and requesting re-submission further to remedial measures.
  
• Ensure and enforce the Document Control Management Procedure implementation processes in the Rail Baltica Global Project.
  
• Quality checking all documentation on EDMS. Ensuring document contents, such as numbers, titles, revisions, dates, authors, suitability codes, signatures are all complete and accurate of both electronic and hard copy documents produced by technical teams, projects, or departments.
  
• Coordinating with external parties, including contractors and consultants, to ensure their adherence to document management protocols and standards
  
• Ensuring correct templates and forms are used when creating documents. Tracking procedures and template updates, informing relevant teams on changes in requirements.
  
• Ensuring compliance to the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
  
• Collaborating with IT and software development teams to tailor EDMS functionalities to project-specific needs, ensuring seamless integration with other project management tools.
  
• In accordance with the employer's request and within the scope of the work responsibilities, to participate in the preparation of technical specifications and participate at the RB Rail AS public procurement committees.

From 2000 €/mon. gross
Company is going to look for a decision convenient for both sides