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Document management specialist - administrator
2300-3300
€/mon.
Gross
Net per month
Vilnius
- Valstybinis mokslinių tyrimų institutas Fizinių ir technologijos mokslų centras
Nature of work
We are looking for a document management specialist - an administrator to join the Document Management Service team of the Physical and Technological Sciences Center of the State Research Institute (FTMC) (workplace at the FTMC branch, Saulėtekio al. 3).
Main job functions:
Main job functions:
- Registers the documents of the registers managed by the service in the document management systems (DVS) DBSIS and Kontora, organizes them, links them with initiative documents, sends them to the addressees by e-mail, through the National Information System for the delivery of electronic parcels or by other means;
- Performs the administration work of DVS DBSIS and Kontora used by FTMC;
- Consults and provides technical assistance to document register managers and other employees in matters of document preparation, management, accounting and DVS use;
- Prepares/participates in the preparation of various documents (requests, letters) and controls the quality of document preparation and formalization;
- provides employees with documents for perusal by means of DVS and controls the perusal of documents;
- Provides information on the general FTMC telephone, receives and transmits information to employees, customers and visitors according to competence;
- Manages correspondence, receives, sends, organizes, transfers to executors;
- Administers the FTMC conference hall registration system and performs conference hall management;
- Receives guests and visitors of the FTMC administration;
- Participates in the processes of preparation of the FTMC documentation plan, collects, organizes and stores assigned documents according to the approved documentation plan;
- Ensures that the FTMC Administration and services do not lack clerical tools, and that the organizational equipment functions reliably;
- Performs the functions of FTMC archivist;
- Makes suggestions and participates in document management efficiency improvement, digitization processes, document management systems installation and improvement projects;
- Performs other direct manager assignments related to the functions performed.
Employee requirements
- Higher Education.
- Knowledge of legal acts in the field of document management.
- Work experience with document management systems (advantage – DBSIS, DVS Kontora).
- Excellent knowledge of Lithuanian and English both orally and in writing (English at least B2 level).
- Experience as an archivist would be an advantage.
- Computer literacy (MS Office programs), ability to work with various organizational technical tools.
- Responsibility, initiative, ability to work in a team.
Salary
2300-3300
€/mon.
gross
Valstybinis mokslinių tyrimų institutas Fizinių ir technologijos mokslų centras
The State Research Institute Physical and Technological Sciences Center (FTMC) is the largest research institution in Lithuania, carrying out unique research and technological development works in laser technologies, optoelectronics, nuclear physics, organic chemistry, bio and nanotechnology, electrochemical materials science, functional materials, electronics and in other fields of science. Not only high-level science is developed here, but also modern technologies useful for business and society are created.
FTMC was established in 2010. 2010 of the Government of the Republic of Lithuania March 17 by resolution no. 302 after reorganizing the Institutes of Chemistry, Physics and Semiconductor Physics in Vilnius and the Government of the Republic of Lithuania in 2011. December 21 by resolution no. 1500 after reorganizing and connecting the Textile Institute in Kaunas. The institution, which has successfully combined different branches of science, has become one of the leading scientific institutions in the country within a few years.
FTMC was established in 2010. 2010 of the Government of the Republic of Lithuania March 17 by resolution no. 302 after reorganizing the Institutes of Chemistry, Physics and Semiconductor Physics in Vilnius and the Government of the Republic of Lithuania in 2011. December 21 by resolution no. 1500 after reorganizing and connecting the Textile Institute in Kaunas. The institution, which has successfully combined different branches of science, has become one of the leading scientific institutions in the country within a few years.
information about Valstybinis mokslinių tyrimų institutas Fizinių ir technologijos mokslų centras
2472 €
Avg. salary gross
(62% higher than LT average)
672
Number of employees
Distribution of employees by salary (before taxes):
25% earn up to
1191 €
25% earn
1191-2231 €
25% earn
2231-3142 €
25% earn more than
3142 €