Administration Coordinator
2000-2500 €/mon.
gross
CVbankas.lt calculator data.
Full-time
Vilnius
- MB „Amber Axis“
About us
Amber Axis is a business consulting firm that helps international companies build and grow their teams in Lithuania. Our search and selection services are designed for organizations looking for high-quality, customized talent acquisition solutions. We combine in-depth market knowledge, active engagement of Amber Axis founders and an extensive talent network to provide candidates who not only meet the technical requirements, but also fit into your company culture.
Our client INLOCUS, a growing HR tech company, is looking to recruit an Administration Coordinator to join their team in Vilnius.
Our client INLOCUS, a growing HR tech company, is looking to recruit an Administration Coordinator to join their team in Vilnius.
About the client
INLOCUS is a growing HR tech company that creates a platform for assessing employees and organizations for businesses. It combines research in management and organizational psychology, practical business experience and data analysis to help organizations make informed decisions about people. The platform is used by Baltic and international companies.
An open, collaborative team works here, combining knowledge of personnel management, consulting, organizational psychology and technology. Decisions are made quickly, initiative and readiness to do what is needed together to achieve a common goal are valued.
An open, collaborative team works here, combining knowledge of personnel management, consulting, organizational psychology and technology. Decisions are made quickly, initiative and readiness to do what is needed together to achieve a common goal are valued.
About the position
This position focuses on the smooth running of the company's administrative processes. You will work hand in hand with the founders of the company: you will need to quickly understand the need, understand the essence of the task from a short discussion, clarify if necessary and independently find the path to the result. This role is designed for someone who enjoys the variety of tasks and who wants to understand how the business works.
Primary responsibilities
- Coordinate the company's administrative processes, systematize information and ensure that tasks are completed on time;
- Organize team trips and take care of their logistics;
- Coordinate organizational issues of the company's participation in training and events, help organize events;
- Administer supplier contracts, coordinate their coordination and signing, and communication with suppliers;
- Manage company documents and provide administrative assistance in preparing and maintaining personnel documents;
- Supervise the work of a small team, coordinate tasks and help colleagues solve organizational issues;
- Directly assist the company's founders in implementing daily tasks, follow up on agreements and ensure their fulfillment;
- Take care of invoicing;
- Notice what can be done more simply or more efficiently, suggest solutions and contribute to their implementation.
Requirements
- Experience in administration, coordination or similar field;
- Initiative: notices what is needed, takes action and takes responsibility for the result;
- Ability to quickly orient yourself, understand the purpose of the task with limited instructions and independently find solutions;
- Flexibility and resilience: able to maintain work capacity in a rapidly changing environment, set priorities and act in the face of uncertainty;
- Diligence, analytical thinking and the ability to manage multiple tasks while maintaining attention to detail;
- Team spirit and readiness to contribute to the overall result by taking on diverse tasks;
- Curiosity, willingness to learn, understand business logic and eventually take on broader responsibility;
- Good Lithuanian and computer skills.
- Knowledge of English.
- Legal education would be an advantage.
What does the company offer?
- Salary: 2,000–2,500 EUR gross per month.
- Hybrid work in Vilnius: opportunity to perform some administrative tasks remotely.
- Growth path: opportunity to grow to the position of Operations Manager after understanding the business and expanding your competencies.
- Working with the founders: direct cooperation, support and opportunity to get to know business solutions up close.
- Open team: quick solutions, cooperation and space for your initiative.
- Professional development: diverse tasks and opportunity to learn while working with an HR tech product that helps organizations and their people grow.
What We Offer
Work life balance
Remote work possibilitySalary
2000-2500
€/mon.
gross
MB „Amber Axis“
Amber Axis is a niche business consultancy helping international companies build and grow their teams in Lithuania. Our recruitment services are designed for organizations seeking high-quality, tailored talent acquisition solutions. We combine in-depth market knowledge, hands-on founder involvement, and a broad talent network to deliver candidates who not only meet the technical requirements but also fit your company culture.
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