Office Administrator (s)

RIBAS Jewellery is a Vilnius-based jewellery brand that creates sophisticated, contemporary jewellery made from gold, diamonds and rare coloured gemstones.

We are looking for an enthusiastic, independent and proactive person to join the team of UAB „Business Group“ (which owns RIBAS Jewellery) to take care of the smooth running of daily operations and administrative processes across the organisation.

Do you like to organise, create order and see the results of your work? Do you notice what can be improved, propose a solution and take action? In this position, we will assess your initiative, responsibility and ability to take care of work from the first step to completion.

Office Management

Take care of daily office activities, necessary tools and services.

Communicate with suppliers, compare offers and coordinate agreed orders.

Receive guests, administer general inquiries, correspondence and shipments.

Assist in organizing meetings, trips and internal events.

Document and information management

Maintain a clear structure of administrative documents, contracts, contacts and templates.

Prepare documents according to approved templates, follow deadlines and coordinate necessary actions.

Transfer invoices and related information to the finance function.

Ensure accuracy, relevance and confidentiality of information.

Coordination of employee admission, exit and asset accounting

Coordinate the preparation of new employees' workplaces, equipment and necessary accesses.

Maintain an up-to-date register of accesses, subscriptions, telephone numbers, equipment and payment cards assigned to employees.

Coordinate the return of assets and removal of access upon employee departure, and collect approvals from responsible individuals.

Collaborate with managers, finance function, and system administrators.

Improve administrative processes

Identify operational gaps and propose practical solutions.

Create and maintain simple registers and checklists that help the team work more smoothly.

Independently plan work according to agreed priorities.

Communicate obstacles in a timely manner, suggest follow-up actions, and follow up on tasks until completion.

You have experience in office administration, activity coordination or similar work.

You are proactive: you notice a need and suggest how to solve it.

You are able to work independently: you plan your time, take responsibility and complete the agreed tasks.

You are enthusiastic about your work: you are interested in the activities of the organization, you are willing to cooperate and look for ways to contribute.

You are able to systematize information, set priorities and coordinate several tasks at the same time.

You work well with Excel or Google Sheets, documents, e-mail and calendars.

You communicate fluently in Lithuanian and have good English language skills.

You are thorough, reliable, discreet and know when a manager's decision is needed.

We will consider experience in coordinating the admission and exit of employees, managing registers or improving administrative processes an advantage.

A versatile position covering the administration of the entire UAB "Business Group" organization.

Space for your initiative and the opportunity to implement practical proposals.

Clear responsibilities and priorities agreed with the manager.

Cooperation with colleagues and managers from different functions.

Monthly salary of 2,400 EUR before taxes.

If you like to take initiative, organize, and make sure things move forward, we are waiting for your CV.

2400 €/mon. gross

J. Jasinskio 14B Calculate your travel time to work