Executive Assistant to His Majesty’s Ambassador

Who we are

The British Embassy in Vilnius is part of a world‑wide network, representing British political, economic and consular interests overseas. We are now looking for an Executive Assistant to the Ambassador (HMA) to join our team in Vilnius.

This is an exciting opportunity for an enthusiastic and proactive self-starter to gain direct exposure to the world of international diplomacy. As Executive Assistant to the Ambassador (HMA), you will play a pivotal role in strengthening the UK–Lithuania bilateral relationship by ensuring the Ambassador is supported efficiently and effectively in a fast-paced Embassy environment.

The role:

At the heart of the Embassy, you will manage the Ambassador’s dynamic and often demanding schedule, balancing competing priorities while maintaining a clear overview of commitments.
You will work closely with colleagues across all teams to ensure that the Ambassador is fully prepared, well-briefed, and able to engage effectively at the highest levels.

Key Responsibilities

Support to His Majesty’s Ambassador (HMA)

• Manage and oversee HMA’s diary, ensuring effective prioritisation, efficient scheduling, and forward planning
  
• Ensure HMA is fully prepared for engagements by coordinating briefings and key materials in advance
  
• Organise meetings and events for HMA, including breakfasts, lunches, dinners, receptions, and official engagements
  
• Plan and coordinate cost-effective and efficient transport arrangements
  
• Commission and coordinate briefing packs and speech notes from relevant teams
  
• Manage HMA’s correspondence, filtering mail and invitations
  
• Liaise with policy teams to recommend acceptance or decline of invitations, providing clear justifications
  

Events & Visits

• Support delivery of a wide range of events and visits, from small Residence engagements to large-scale Embassy events
  
• Work with the Residence and Events Manager to coordinate flagship events, including:
  

The annual King’s Birthday Party and The Service of Remembrance

• Assist with logistics and engagement planning for regional visits and incoming senior visitors
  

Administrative & Secretariat Support

• Draft, format and issue formal correspondence on behalf of HMA, including Note Verbales and Ministerial letters
  
• Act as Secretariat for selected HMA-chaired meetings (agenda setting, note-taking, follow-up actions)
  
• Provide broader administrative support across the Embassy, including corporate tasks, internal meeting coordination and event logistics
  
• Provide occasional PA support to the Deputy Head of Mission, including diary management and visit coordination
  

Collaboration & Stakeholder Engagement

• Liaise confidently with senior internal and external stakeholders on behalf of HMA
  
• Work closely with policy, corporate, defence, and other Embassy teams to coordinate activity
  
• Ensure a high standard of customer service and professionalism in all interactions
  

Team Contribution

• Contribute to a positive, inclusive and supportive working culture
  
• Share knowledge and support colleagues’ learning and development
  
• Demonstrate flexibility, collaboration and professional integrity
  

Don't miss out on this opportunity!

ESSENTIAL QUALIFICATIONS, SKILLS AND EXPERIENCE

Our ideal candidate shows:

• Full professional proficiency in English and Lithuanian (written and spoken; at least C1 under the CEFR framework*)
  
• Highly organised with a keen attention to detail
  
• Proven ability to prioritise, effectively manage and execute multiple and competing tasks within tight deadlines
  
• Strong interpersonal skills
  
• Ability to work effectively within a team
  
• Positive, open and flexible approach
  
• Strong IT skills, in particular Microsoft Outlook, Teams, Excel & Word
  
• Willingness and ability to review, develop and improve existing systems
  

NOTE: On the interview stage setting, besides the interviews, a practical assessment will be conducted.

DESIRABLE QUALIFICATIONS, SKILLS AND EXPERIENCE

Nice to have:

• Previous experience in a similar support role
  
• Experience in events management
  
• Experience in visits and diplomatic protocol
  

REQUIRED BEHAVIOURS: Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service

This is a full-time 35 net hours per week, permanent contract, AO grade position.

Some flexible working can be considered but, given the requirements of this position, office-based working will be expected most of the time.
The start date for the position is as soon as possible, subject to the availability of the candidate and the length of the recruitment process.

We offer:

• A base monthly salary EUR 2,361 (gross)
  
• Performance related bonus
  
• A generous private medical insurance scheme (after successful probation period)
  
• A strong focus on learning and development opportunities (e-learnings, development programs)
  
• 35-hour working week with a focus on work-life balance. Some flexible working can be considered but, given the requirements of this position, office-based working will be expected most of the time
  
• 22 annual leave
  
• 14 public holidays
  
• A strong focus on employee mental health and wellbeing
  
• The opportunity to work in an international environment
  

All applicants should have the right to live and work in Lithuania. The British Embassy does not sponsor for work permits. Staff recruited locally by the British Embassy in Vilnius are subject to Terms and Conditions of Service according to local Lithuanian employment law.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Lithuania and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country. Permits to live and work in Lithuania should be obtained prior to the employment.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

• More information regarding the Common European Framework of Reference for Languages is available on the CEFR website. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

2361 €/mon. gross

Antakalnio g. 2, Vilnius, Vilniaus m. sav. Calculate your travel time to work