Head of operations

Investment management group of companies is looking for a reliable, independent person who will become the CEO's right hand in Klaipėda — will coordinate daily office activities and lead the group's internal projects.

In daily activities:

1. Supervise office activities;
2. Manage employee hiring and firing documentation, coordinate searches;
3. Fill out investment contracts;
4. Supervise GDPR and occupational safety contractors (outsourced);
5. Remind managers of their periodic obligations (annual goals, meetings);
6. Prepare letters — claims to debtors, orders, vacation documents;
7. Organize signature collection via Dokobit.

In project activities:

1. Marketing — strategy, website update, advertising coordination;
2. Personnel attraction — especially qualified people;
3. Legal processes — coordinate ongoing processes;
4. AI implementation — looking for new areas of use in the group;
5. Process efficiency and standardization across all companies (e.g., invoice approval);
6. Internal order and documentation management;
7. Creation of a motivational and reward system (KPI, bonuses);
8. Gift policy, document digitization, server maintenance;
9. Internal contract audit;
10. Assistance to the OpCo CEO;
11. Creation of a planned fund — touches on strategy, marketing, investor relations.

What we expect:

1. Higher education (management, law, economics or related field);
2. 5+ years of experience in an operational or project management role, preferably in a real estate, construction or holding environment;
3. Strong judgment — you make decisions independently, you know when to escalate;
4. Good organizational skills — you can handle many parallel projects;
5. Discretion — you will work with confidential commercial information;
6. Habit of working with AI tools (Copilot, ChatGPT, Claude) or willingness to learn quickly;
7. Excellent Lithuanian and English, both written and spoken.

What we offer:

1. Salary €2,500–3,500 gross/month (depending on experience) + performance bonus;
2. Direct reporting to the Group CEO — visibility and influence from day one;
3. Wide range of responsibilities — from daily operations to strategic projects;
4. Modern office in the center of Klaipėda;
5. Toolkit: laptop, phone, AI tools;
6. Long-term perspective in a growing group.

2500-3500 €/mon. gross