Office Administrator

About Newsec in the Baltics

Newsec is a leading service company in the real estate industry, offering a full range of services to investors, property owners, and tenants. With a strong presence across the Nordic and Baltic markets, we specialize in Property Asset Management, Advisory, and Investment Management. Since our founding in 1994, we have grown into a team of almost 2,500 highly skilled and motivated professionals, delivering top-tier real estate solutions.

About the Role

We are looking for an organized and service-minded Office Manager to ensure smooth daily office operations and provide high-quality administrative support to our team. In this role, you will take care of the office environment, coordinate suppliers and purchases, manage documentation, support internal processes, and help ensure that day-to-day administrative matters are handled accurately and on time.

This is a hands-on role for someone who enjoys creating order, improving small everyday processes, and being the go-to person for office-related questions. You will work closely with the Operations Manager, accounting, employees, and external partners.

Key Responsibilities

• Ensure smooth daily office operations and maintain a well-organized office environment, including common areas, meeting rooms, reception area, and other shared spaces.
• Coordinate office supplies, services, suppliers, and commercial terms, ensuring timely purchases and the best possible conditions.
• Manage company correspondence, subscriptions, travel arrangements, reports, and other administrative documentation.
• Administer internal document processes in the document management system, including accounting documents, agreements, representation acts, business trip documents, authorizations, and vacation requests.
• Support and coordinate KYC, occupational health and safety, reporting, and other administrative processes in cooperation with internal teams and external partners.

Main Requirements

• Higher or university education; a degree in business administration would be considered an advantage.
• At least 2 years of experience in an administrative or office management role.
• Good working knowledge of Microsoft Word and Excel; experience with document management system would be considered an advantage.
• Fluent Lithuanian, good written and spoken English skills.
• Strong attention to detail, responsibility, and ability to complete tasks accurately and on time.
• Ability to plan work independently, manage multiple tasks, and keep administrative processes well organized.
• Service-minded attitude, good communication skills, and ability to cooperate with different teams and external partners.

What We Offer

• Professional growth and development in the leading real estate company in Northern Europe.
• The opportunity to work on distinctive, large-scale market projects.
• A professional, experienced, and supportive team.
• Company celebrations, events, and team traditions.
• An extra day off during your birthday month.
• Life and accident insurance from your first day with the team.
• A personal benefits budget to spend on MELP or additional health insurance after successfully completing the probation period.
• Salary (gross): 2480-2975 €/month. The final offer will depend on your experience, competencies, and ability to achieve targets independently.

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2480-2975 €/mon. gross

Konstitucijos pr. 21c, Vilnius Calculate your travel time to work