People & Office Assistant

From powering space exploration and advancing medicine to enabling defense and shaping the optics inside everyday devices, our impact reaches far beyond today. Join the OPTOMAN team as a People & Office Assistant and help create an exceptional employee and workplace experience every day.

Coordinate onboarding logistics, including workplace preparation, equipment requests, access rights, and onboarding materials.
Welcome candidates, visitors, and guests, creating a positive first impression of OPTOMAN.
Ensure the office environment is organized, functional, and welcoming for employees and visitors.
Manage office supplies, snacks, beverages, and other workplace essentials.
Coordinate facility-related services, including cleaning, maintenance, and other service providers.
Organize incoming and outgoing deliveries, correspondence, and office logistics.
Support employee initiatives, training activities, and business travel arrangements.
Collect invoices, receipts, and expense documentation while providing administrative support to the Finance function.
Maintain accurate information in internal systems, records, and databases.
Help organize company events, workshops, celebrations, and team-building activities.
Support workplace improvements, office space organization projects, and other operational initiatives.
Provide day-to-day administrative assistance to HR and other teams, helping ensure smooth company operations.

Create a seamless employee and workplace experience by ensuring smooth daily operations, supporting people-related processes, and helping colleagues stay focused, productive, and connected. Be the reliable behind-the-scenes force that keeps OPTOMAN running efficiently while making our workplace welcoming and enjoyable for everyone.

Previous experience in an administrative, office coordination, customer service, hospitality, HR support, or similar role.
Exceptional organizational and planning skills, with the ability to manage multiple priorities simultaneously.
Strong attention to detail and a high level of accuracy.
A proactive mindset and willingness to take ownership of everyday challenges and improvements.
Excellent communication and interpersonal skills with a service-oriented approach.
Ability to build positive relationships across different teams and stakeholders.
Strong time management skills and the ability to adapt in a dynamic environment.
Good computer literacy and confidence working with Microsoft 365 and other digital tools.
Ability to handle confidential information with discretion and professionalism.
A positive, can-do attitude and genuine enjoyment in helping others succeed.
Fluent communication skills in both English and Lithuanian.
Driving licence.

Competitive compensation: €1,600-€2,300 gross + annual bonus scheme (final offer based on your experience and scope).
€1,000 annual personal benefits budget (MELP): choose what fits you best - health insurance, 3rd pillar pension, or other wellbeing/perks.
Extra time off that grows with you: +1 paid day off on each work anniversary (up to 5 extra days), on top of standard annual leave.
Learning & growth support: a flexible L&D budget for relevant courses, certifications, workshops, and conferences (with a simple approval process).
Team & work support: a separate budget for team-building and work-related tools/items, plus an additional phone budget.
Great people, healthy culture: a supportive, collaborative team with a superhero mindset - we help each other win - plus company-wide events throughout the year.
Referral rewards & life moments: referral bonus for successful hires, and one-time support for special occasions (marriage, birth of a child, and other significant life events, per policy).

If you're someone who loves bringing order to complexity, enjoys helping people, and takes pride in making things run smoothly behind the scenes, you might just belong with us.

1600-2300 €/mon. net

Ukmergės g. 427, Bukiškio k., LT-14185 Vilniaus r. Calculate your travel time to work