Personnel and Operations Coordinator

Our Banknote by Delfingroup team is looking for an organized, independent and proactive colleague to help ensure smooth HR, office administration and daily operations processes in the Vilnius office.
In this position, you will be the main contact person for HR and administrative issues, working closely with the country manager, employees, suppliers and the HQ (headquarters) team in Latvia.
We are looking for someone who likes everything to run smoothly, information reaches the right people on time, and when a question arises, the solution does not remain only in “someone else’s plans”.

Personnel Coordination:

• Coordinate employee selection
• Prepare and publish job advertisements, search for candidates, conduct initial interviews and maintain communication with candidates.
• Organize smooth onboarding and employee exit processes.
• Administer personnel information related to vacations, sick leave, business trips, training and other daily personnel issues.
• Collaborate with colleagues in Latvia in implementing personnel policies, administering employment and other contracts and providing information necessary for payroll.

Coordination of office and administrative processes:

• Take care of smooth office operations, work tools, communication with building administration and a suitable working environment.
• Coordinate invoices, expense documents, purchases, contracts and other administrative processes.
• You will communicate with suppliers and partners, supervise the implementation of agreements and orders, and if necessary, look for new service providers.
• You will supervise the preparation, administration and archiving of documents.
• You will coordinate the implementation of employee safety and health requirements.
• Internal communication and employee experience:
• You will prepare internal reports and ensure that relevant information reaches employees clearly and in a timely manner.
• You will contribute to the organization of internal initiatives, training and team events.

Process improvement:

• If you notice that a certain process can be performed more simply or efficiently, you will have the freedom to propose and implement improvements.
• If you are interested in digitalization, automation or artificial intelligence solutions, you will be able to contribute to their application in daily work.
• According to your competence, you will also perform other tasks related to this position assigned by your direct manager.

✔ You have experience in personnel, office administration, operations coordination or similar fields.

✔ You are able to independently plan work, set priorities and coordinate multiple tasks at the same time.

✔ You are proactive, responsible, meticulous and attentive to details.

✔ You communicate easily with employees, candidates, managers, suppliers and partners.

✔ You have excellent command of Lithuanian and communicate well in English, both verbally and in writing.

✔ You are good at using Microsoft Office programs and quickly understand new systems.

✔ You are open to artificial intelligence tools, are interested in their capabilities and want to practically apply them in everyday work.

✔ Knowledge of the basics of personnel document administration and Lithuanian labor law would be an advantage.

If you are passionate about HR, enjoy administrative work, and are interested in the possibilities of artificial intelligence, this position could be just for you. Here you will be able to take care of the smooth running of employees and the office, offer ideas, and contribute to process improvement.

1800-2400 €/mon. gross

Verkių g. 31B, Vilnius, Vilniaus m. sav. Calculate your travel time to work