PROJECT COORDINATOR

• Formalization of business trips and rotations: additional agreements to employment contracts, orders and their amendments

in the HCM program, ensuring signature

• A1 forms and notifications about posted employees in the systems of Lithuanian and foreign institutions;

validity monitoring, monitoring of host country requirements and work permits for third-country nationals

• Travel and accommodation: search for ferry and flight tickets, booking and registration, accommodation,

providing information to managers and employees

• Facility cards and systems: ordering Valtti, ID06 and other cards, monitoring validity; registration of employee

data and qualifications in the access systems of the clients' facilities

• Pre-departure check: whether the A1 forms, medical certificates and

qualifications of employees and subcontractors are valid

• Employee information: flight and ferry times, meeting place, accommodation, transport to the facility,

who to call in case of problems

• Registrations abroad: BSN, VERO, coordination number, Tax card; other mandatory documents
• Communication with foreign tax consultants: transfer of working time data and administration of

documents received from them

• Price monitoring: analysis of changes in accommodation and ticket prices by country and supplier, search for saving opportunities
• Problem solving on the spot: accommodation, travel and document issues at the facilities

• At least 1 year of experience in personnel administration, secondment, document administration or

project coordination

• English at least B2 level, Russian – for communication with employees
• Good computer skills (MS Office) and ability to quickly understand new systems
• Ability to simultaneously manage multiple objects, deadlines and a large amount of documents without losing details
• Ability to work independently and make decisions
• Quick reaction to unforeseen situations and the ability to resolve them on the same day

2400-2900 €/mon. gross

Sedulų g. 2A-9, LT-14183 Vilniaus r. Bukiškio k. Calculate your travel time to work