Business Operations Manager

CEO's right hand in administration, processes and business coordination

Mission

To create a system in which administrative, document, coordination and organizational processes would run smoothly, and the CEO could focus on the company's growth, strategy and sales.

Administration and finance coordination

• Coordinate work with an external accounting firm.
• Ensure timely submission of documents and information to accounting.
• Control compliance with administrative and financial deadlines.
• Monitor the order of debts, payments and financial documents.
• Ensure that administrative processes are carried out accurately and on time.

Process management and improvement

• Manage registrations, insurances, leasing documents and other administrative processes.
• Ensure order in the Odoo system and administrative processes.
• Initiate process improvements and implement solutions that would increase the company's efficiency.
• Identify problem areas and propose solutions.

Team coordination

• Lead the administration team.
• Ensure that the administration team works according to established processes and deadlines.
• Coordinate administrative issues between sales, service and rental departments.
• Help different departments cooperate effectively.

CEO support

• Resolve more complex customer situations and coordinate their resolution.
• Prepare information for CEO and management meetings.
• Ensure control over the implementation of decisions made.
• Take over administrative and organizational issues so that they do not reach the CEO, if they can be resolved at this level.

After a year in this job, you will have achieved

• The CEO no longer solves daily administrative and coordination issues.
• The administration team works according to clear processes and takes responsibility for their areas.
• Accounting and document processes are carried out on time and without constant control.
• Customer escalations are resolved quickly, professionally and independently.
• Processes within the company are clear, standardized and continuously improved.
• The CEO can devote most of his time to strategy, growth, sales and company development.

• At least 3 years of work experience in administration, business coordination, project management or similar field.
• Higher education (preferably in management, business administration, economics, law or another related field).
• Ability to independently plan work, make decisions and take responsibility for the result.
• Ability to work independently - not waiting for instructions, but to notice problems, propose solutions and take the initiative to implement them.
• Excellent organizational, planning and priority management skills.
• Ability to coordinate several projects simultaneously and work effectively in a dynamic environment.
• Analytical thinking and the ability to quickly identify problems and propose solutions.
• Excellent communication, negotiation and conflict management skills.
• Experience working with ERP systems (Odoo would be a great advantage).
• Excellent knowledge of the Lithuanian language.
• Good knowledge of English, both spoken and written.
• Good knowledge of Russian, both spoken and written.
• Category B driver's license.

Advantages

• Experience in coordinating work with an external accounting firm.
• Experience in leading an administrative team.
• Experience in implementing or improving business processes.
• Experience in working with Odoo or another ERP system.

3000-3700 €/mon. gross

Lubinų g. 12a, Avižieniai, Vilniaus r. sav. Calculate your travel time to work